SUBMISSIONS & NOTES
FOR AUTHORS

Submission

1. Papers should be submitted to itse@troubador.co.uk with a covering email clearly staring the name, address and affiliation of all authors. Paper submissions are accepted in either PDF or Word formats. Other formats are not acceptable.

2. Papers should ideally not exceed 10,000 words in length. The Editors should be consulted before submitting a paper which far exceeds this length.

3. After the review process is completed, you will be advised of the outcome. If your paper is accepted for publication subject to a satisfactory completion of some revisions, you'll be invited to submit the revised paper. This will be checked by the editor, and if they are approved, you will finally be asked to provide the following items (to enable typesetting your paper): a final copy of the revised paper file as a Word file,AND as a PDF; plus a separate image file for each figure (as jpg, gif or tif formats), and a biography of up to 100 words for each author.

Peer Review

1. The journal operates a peer review process, ensuring anonymity for the referees.

2. All papers meeting the criteria for submission (below) will be subject to a fair and unbiased peer review.

3. The Editors reserve the right to request that revisions be made to papers prior to publication, or to reject papers on the following grounds:

i. The paper is not sound.
ii. The paper has not been revised satisfactorily.
iii. The paper does not meet the aims and scopes of the journal.
iv. The paper contains other inadequacies (i.e. in presentation).

Preparation

1. Papers must be submitted using good quality English, having been carefully checked for errors and inconsistencies before submission. Since this is an international publication, please proof-read carefully the English language in your paper (syntax, semantics, punctuation, etc….) to make sure it reads well. Even if the paper is technical, you must use a language that easy to understand by an audience with various backgrounds, i.e. you need always to explain in simple English what you mean and the significance of what you are presenting.

2. Refer to yourself and your work in the third person throughout (i.e. not ‘our previous work’, but ‘the work of Black and White (1998)’).

3. Papers should be organised as follows:

i. Title: short and not too long

ii. Authors, affiliation and full contact details (email, fax, postal address). Make sure to provide your full contact postal details, including email addresses of all authors (which is a MUST).

iii. Keyword: list 5–7 keywords to appear after the ‘Abstract’; those that capture the main essence of the paper.

iv. If acronyms/abbreviations are used they MUST be spelled out and explained the first time they appear in the paper; then after that, you can use the acronyms/abbreviations, so the reader would know what each is referring to.

v. The main body of the text, suitably presented and organised. Organize the paper to have all the following headings: Start with an “Abstract”, then “Keywords”, then “Introduction”, then '”Related Work (to cover background, literature review, etc)”, then continue with other headings/sections, as suitable to your paper, then follow all that with “Future Trends” then “Conclusion”, and finally “References”. In the Abstract, you must explain clearly and explicitly the main contribution of your paper: what is original and/or different, and explain its significance to the field. All Sections and subsections/sub-sub sections should be numbered, starting with 'Introduction' (e.g. 1. Introduction……; 2. Related Work; etc……..)

vi. Acknowledgements (if relevant)

vii. References in Harvard style(i.e. name, date)

4. References in the text should appear in the format "….see Black and White (1999)", or "in recent work (Black and White, 1999), it was proven…" References to Web sites should include the full Web address and the date on which it was last visited by the authors.

• For papers authored by more than two authors: when citing, you need to have only the first author’s surname, followed by et al, followed by the date.

• Please check the References list, to make sure that every reference listed is actually cited in the paper at least once, and that every cited reference in the paper's text appear in the 'References list' with its full details.

• Should appear as an alphabetically sorted list (sorted by authors' surnames). Surnames of authors to appear first, followed by initials. After all names, the date should appear.

• Full details of all references must be given. Please make sure to provide all information as appropriate to the references listed (e.g. for conference papers, title, authors, conf. Full details where it's held, and page numbers, etc. For papers in journals or edited books, specify all details of the book/journal and articles, including page numbers, etc).

5. Notes to items in the text should appear as Endnotes placed before the References section, not Footnotes. Notes should be indicated using superscript numerals.

6. Figures, tables and graphs can be included. Colour figures will only be printed where the use of full colour is necessary to understand the picture. Each should be given a number and a title (e.g. Figure1: Demo of System X). Also, each should be cited in the text when describing it (e.g. (see Fig 1) or (see Table 1), etc). If based or taken from other sources (i.e. not yours), list the ref. details. Please note that authors are responsible for any clearance of copyright transfer issues, if any is required.

7. All figures, graphs and tables should have descriptive captions, and they must be cited in the main body of the paper.

8. All pages of the paper should be numbered.

9. Ensure that references are complete with full titles, dates and page numbers for each.

Should your paper be accepted for publication, we will need the source files from which to typeset your paper. At that stage only, please supply text files (eg. Word, RTF, Tex, .txt), plus graphics files at 600 dpi minimum (eg. JPG, TIF, GIF). Graphics files embedded in documents such as Word are not acceptable.

Please check the journal's web site for a sample paper formatted according to our requirements.

Copyright

1. Submission of your paper to ITSE implies that the paper has not been published in the same or very similar form elsewhere, and is not under submission for publication elsewhere.

2. Should your paper be published in the journal, you will be asked to assign copyright to Troubador Publishing Ltd. Your rights as author will be retained in terms of the rights to reuse and veto third party publications.

3. It is the responsibility of the authors to seek written approval to reproduce material that has been published elsewhere. Permission from third parties to reuse material previously published must be obtained in writing, and a copy of the permission letter sent with your initial submission.

Proofs and offprints

Author proofs will be sent to the corresponding author in PDF format via email. It is the author’s responsibility to check the proofs carefully and return them within the time scale indicated. Annotated proofs should be returned via fax, or a list of corrections sent via email. Revised proofs will onlybe supplied if there are a significant number of corrections to be made.

Authors receive one copy of the journal in which their article appears free of charge. The journal does not supply free offprints, but they can be ordered when your author proofs are returned. A scale of charges will be sent with proofs.